Records in the digital age

What value do organizations gain from proper records management?

Over the years, Records Management has been regarded as a manual process. However through improvement in technology, Records management is no longer an undesirable job. Organizations across the globe have embraced technology and there is growing automation of business processes.

But, what are the benefits of records to business entities?

Records are important business assets which depending on proper management, impacts either negatively or positively on business processes. we now value records more than ever. How then do we ensure that records contributes positively to business processes? it can only be done through establishing sound records management systems. These systems must have strong organizational structures in order to survive. 

Let us now look at the benefits of records to business entities:

1. Sound strategic decision making based on factual information.
2. Protection of valuable assets for the business
3. Protection against unwarranted legal tussles.
4. Identification of strengths and weaknesses for the business
5. Creation of valued organizational history.
6. Documenting key achievements for the business
7. Avenue for rewarding key performers in the organization

These are just a few of the benefits. in subsequent blogs, we shall be looking at creating sound records management systems in organizations.

Agricultural Entrepreneurship: Farm Business Transition

University of Nairobi ODeL Campus

Are organizations taking care of their records Management staff?

This is a question that has been asked by several employees especially in developing countries. despite the fact that Records management plays a crucial role in management and decision making of any Organization, the RM section and staff are not given due respect they deserve. Records management staff in most occassions lack adequate working tools, enough budget, are treated as if they are inferior to other members of staff and are often overlooked when it comes to trainings and other motivational issues that affect the organizations' staff.
it is heartbreaking as a records management staff to see other members of staff enjoying better terms and benefits than you and yet you work for the same organization.
As a leader in Records Management Unit, i feel extremely bad when your colleagues want you to intervene in matters relating to work and work environment yet you are unable to due to complexities and red tapes in management structures of organizations.
this is an issue which Records Managers and the organization's leadership need to address in order for the Records Management profession to be a profession of choice for many aspiring people.

http://admindepts.uonbi.ac.ke/

Which is the best file arrangement system?

Records management is a complex profession where you are required to ensure proper file management for ease of retrieval. file management needs both good records management training as well as experience to be able to foresee the forthcoming problems and future advancements in terms of technology and the expansion of the organization. it is for this reason therefore that i propose that the best file management system that can be used can either be Alpha-numeric or purely numerical system. What do you think?


Record Management Officer

How can we improve public sector records?

This video highlights some of the problems encountered in most public sector institutions.
please give your ideas

What is the role of a records Management Officer?

Different organizations have different roles for Records Management Officers. Personally, i have done several activities in the course of my duties that are not part of records management activities, but i do not regret it since i have realized that they make me a better person especially in performing my duties as a records professional.

What do you think. do you see other tasks assigned to you as improving your records management profession or hindering your progression?

http://profiles.uonbi.ac.ke/simonk

University of Nairobi Records Management training is ongoing.
http://admindepts.uonbi.ac.ke/node/768